Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 4 (CS 4) covering fiscal year 2018 to 2022, where the country purpose is in line with the global Plan International’s Purpose “to advance children rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies) and thrive (grow healthy and protected from violence). It means that we will take actions to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision makers and key stakeholders to make the required changes. From July 2022, Plan Indonesia starting to implement its country strategy 5 (CS5) that cover fiscal year 2023-2027.
The safe school province model will implement in 2 provinces Jogjakarta and Bali in three (3) years. Where each province will implement in 18 months. In the first 18 months will be implemented in Jogjakarta. The goals of this project are a replicable model of school safety at the provincial level is developed through embracing meaningful youth participation in strengthening enabling policies and adopting gender transformative climate education. Which there are two (2) main outcomes namely 1). Youth meaningfully participated in the improvement of key components toward the realization of child-centred and gender transformative climate education programming. 2). The capacity and mechanism of SS duty bearers at the provincial level are strengthened to lead the evidence generation of enhanced SS Programming at the provincial and school levels.
Support Safe School province model Project Team in the management of Project finance and administration in day-to-day basis.
- Liaise with project team the Field in relation to financial and administration activities.
- Liaise with Human Resources relating with keep record of personnel file, leave record, and timesheets.
- Overall supervision of finance and operations unit of Safe School province model Project in the Field.
Financial
- Process and facilitates all payments or fund transfers for the project.
- Ensure that expenditures are authorized, approved, and supported by adequate documentation.
- Ensure that transactions are properly coded, and if applicable, expense allocations are properly made.
- Checks payment requests against approved budget lines.
- Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated.
- Undertake basic financial analysis (i.e., budget variance) to support project information needs.
- Working with Project manager, HRP finance coordinator in the development of forecast for projects.
- Ensure proper filing (electronic and hard copy) of grants financial reports are kept secure in field office and CO.
- Monitor budget expenditures and maintain proper record of approved project budgets and their revisions.
Administration
- Make budget checks for requisitions, POs and vouchers.
- Maintain assets list under custody of Safe Schools province model Project staffs and prepare asset report as part of donor’s report.
- Maintain an up-to-date list of inventories of the project.
Other Tasks
- Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII, GOI and Donors regulation.
- Provide financial data during the fieldwork done by internal and external auditor for Safe school province model.
- Maintenance of audit action list responses and tracking of follow up actions from Finance and Admin audits.
- Perform other related duties as requested by the supervisor, Program/Project Manager.
Internal relationship
- HRP Finance coordinator: Direct Supervisor, coordination, and collaboration on budgeting, reporting, donor’s compliance, audit and capacity building.
- Logistic and Procurement team: Coordination and collaboration on project implementation relating with procurement and logistics sector.
- Program/Project Manager: dotted line structure, coordination, and collaboration on project implementation, project budgeting, KPI standard, reporting, donor’s compliance and audit.
- Project officer and advocacy specialist: Collaboration on project implementation especially on financial issues.
External relationship
- National Offices (Nos): Coordination on project implementation, monitoring and evaluation, reporting, compliance and audit.
- Donors: Coordination on project implementation, monitoring and evaluation, donor requirement and audit.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- Bachelor’s in Accounting, Business Administration, Commerce or Finance,
- At least 3 years’ relevant post qualification preferably in international organizations, INGOs and/or bilateral organisations.
- Working knowledge of English speaking and written skills.
- Computer software skills, including advanced Excel and other accounting packages.
- Experience managing Donor funds, i.e., KOICA, EU, USAID, AUSAID, SIDA, Irish Aid, and UN Agencies would be preferable.
- Experience in capacity development assistance to non-finance staff or sub grantees.
- SAP or ERP Microsoft 365 experience would be preferable.
Desirable
- Good training and coaching abilities
- Analytical thinking
- Communication skills, appropriate to the audience
- Problem solving
- Ability to work in a multidisciplinary and multicultural environment
- Strong team-building and motivational skills.
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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