The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employees. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and public and private sector clients in around 130 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. The GIZ Indonesia is seeking one qualified Indonesian candidate for the following position:
A. Responsibilities
Generally, Junior Financial Specialist performs their duties in accordance with guidelines defined by the manager or are under the instruction of Specialist in higher bands. Thecontent of work and the learning stagesare geared towardsenabling the staffmember to assume functions in GIZ Band 3 or corresponding activities in the market. This function allows the employeeto acquire technicaland methodological knowledge, personal and social skills which can also be used in other band 3 functions. The incumbent provides support in:
· Dealing with all questions arisingin this area
· Identifying relevantproblems and issuesand assisting in formulating implementation-oriented solutions
· Further developing instruments and assisting in introducing innovation and change
· Managing knowledge by disseminating and documenting know-how, experience and information
- Finance and Accounting
- Prepare the paymentand electronic bankingdetails based on request from the projects after checking the completeness of the documents
- Making sure that the complete voucher documents are stored digitally and as hard copy in right order and in timely manner
- Deputy of Petty Cash and Input the authorizepayments into the WINPACCS Cashbook
- Liaise with the bank, handle all banking matters
- Arrange and facilitate regularmonthly payments – Local and Foreign Currency
- Provide advice and guidancein financial mattersto projects
- Maintenance OnlineBanking for GIZ Office Jakarta and Projects
- Ensure fund is available for any payments
- Monitoring incoming funds
- Creating, sending and follow up Invoice to Third Parties
- Involved in drawingup the annual internal controlling schedule and reports
- Conducting Internal Controlon projects accounting in Indonesia and Timor Leste in accordance with the Internal Control Guideline published by the Auditing Unit of GIZ Country Office Indonesia
- Discuss the resultof the internal control with Principal Advisor
- performs other duties and tasks at the request of management
- Immediately report all problems involving finance and regulations
- Maintain filing for financial sectionand keep information confidential
- Undertake further job training relatedto her position and duties,if required. Specialtraining programs shall be identified and selected jointly with the GIZ Management
Formal Education
- At least a bachelor’s degree in finance or accounting or any related majors;
Professional Experience
- At least 2 (two) year’s professional working experience in the field of finance or accounting
- excellent understanding on accounting and financial operations (bills & voucher checking, payment processing, planning)
- Knowledge of GIZ finance systems such as WINPACCS and Onsite Reporting is an asset;
- Knowledge in SAP is an asset
- good understanding of GIZ Processes and Rules (PuR) regarding financial and administrative management is an asset
- experience working in development organizations similar to GIZ and with relevant government and international entities is highly desirable
Other Qualifications
- Proficiency in all MS-Office application, internet;
- Language skills: Proficiency of oral and written Bahasa Indonesia and English is a requirement
- Good working knowledge of telecommunication systems (Phone, fax, email).
- Able to adapt easily and to work independently while being a good team player;
- Working in international team,
- Excellent organizational skills and strong ability to meet agreed targets;
- Able to work precisely under high time pressure and workload;
- Service-oriented attitude;
- Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management
Duty Station: Jakarta
Direct Supervisor: Head of Finance & Accounting
Expected Joining Date: a.s.a.p.
Interested candidates should submit a motivation letter and CV (including trainings attended and list of references), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on September 7th, 2022
Please indicate your application by putting the following code in the subject line: GIZ Office Indonesia – Jr. Financial Specialist.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified.
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